Changing jobs soon? Avoid salary, tax, or PF headaches later—secure these 10 documents before the final day so onboarding and future verifications stay smooth.
1.Experience Letter
What it is: Official proof of designation, tenure, and sometimes responsibilities or performance.
Why it matters: Required by future HR for background checks and seniority validation.
Pro tip: Ensure dates match offer/relieving letters and that role titles mirror payslips.
2.Relieving Letter
What it is: Confirms separation and that no obligations are pending with the employer.
Why it matters: Many ATS/HR teams won’t onboard or release salary without it.
Pro tip: Ask HR to include last working day and handover note reference.
3.Salary Slips (Last 3–6 Months)
What it is: Monthly pay proofs, including earnings and deductions.
Why it matters: CTC verification for new offers, credit card/loan processing.
Pro tip: Download all months from HRMS; keep password-free PDFs for quick sharing.
4.Full & Final (F&F) Settlement
What it is: Detailed breakup of unpaid salary, bonuses, leave encashment, and deductions.
Why it matters: Ensures accurate payout and tax reporting for the exit year.
Pro tip: Reconcile with payslips and appointment letter to spot errors.
5.Form 16 / Tax Certificate
What it is: Annual TDS certificate from employer for income tax filing. Collect for all FYs worked.
Why it matters: Mandatory for ITR accuracy and refunds.
Pro tip: If mid-year exit, obtain Part A and B; confirm PAN and address are correct.
6.PF & UAN Details
What it is: Universal Account Number and PF member ID needed to link with the new employer.
Why it matters: Enables seamless PF transfer and service continuity.
Pro tip: Verify KYC (Aadhaar, PAN, bank) is approved in EPFO before exit.
7.Medical/Health Insurance Info
What it is: Group policy details, coverage end date, and portability options.
Why it matters: Avoid coverage gaps; plan porting or a bridge policy if needed.
Pro tip: Obtain claim history and no‑claim status letter for porting.
8.NDA / Exit Undertaking Copies
What it is: Signed bonds, NDAs, IP and non‑compete/non‑solicit clauses.
Why it matters: Prevents compliance breaches with new employer or clients.
Pro tip: Re‑read restricted period and geography; store scanned copies securely.
9.No Dues Certificate (NOC)
What it is: Confirms return of assets like laptop, ID card, SIM, and clearance from all departments.
Why it matters: Avoids payroll holds and asset recovery claims later.
Pro tip: Get department-wise sign‑offs tracked via HRMS or printed form.
10.Appreciation/Recommendation Letter (Optional)
What it is: Manager’s note endorsing performance, behavior, and outcomes.
Why it matters: Boosts credibility for roles, visas, and scholarships.
Pro tip: Request role‑specific achievements and metrics for stronger impact.
